Now by choosing that we've really finished all of the settings that we now want to apply to the rest of the type, what we should do now is turn this into a style sheet that we can do that with. On the right-hand side of your Window, we should have the Paragraph Styles Palette, let's pull that open and generate a new one.
Now just like we did with the Layers Palette, we don't want to go ahead and just click on this icon to generate a new one because then we have to go in and rename it. So use the same rules as before, hold down the Alt key, the Option key on the Mac, click the New Style icon to bring out the New Style dialog box and then we can give it a name.
In this case, I am just going to call it Intro Text. Now we do want to make sure that it's not based on any other style sheet, we want this one to be generated from scratch. So make sure here that you choose no paragraph style and you will see all the other settings down here then reflect that. Jenson Pro, the size, the leading, the tracking, central alignment, optical kerning, open type small caps, and hyphenation turned off.
So all we had to do really here was change the name and make sure it wasn't base on anything else. All the other settings are taken care of because we had text selected and turned it into a style sheet. So go ahead and click OK, you will see that now appears here in the list. You go ahead and click on that you will see it's now applied to the first paragraph which doesn't actually change anything, of course, it was already styled using the same format.
However, we want to scroll down the page now and look at the other paragraphs and we want to avoid using the scrollbars because in essence is the slowest way to navigate around the document. Scrollbars only allow you to move up and down or left and right. Well, how about if you want to move in any direction at all, you want to use the Hand Tool.
Now in the Tools Palette, you will see there is indeed a Hand Tool here, if we did select it then we are de-selecting the Type Tool. Now there is almost always a shortcut for everything and this is no exception. Hold down in this case the Alt key or the Option key on the Mac because we are inside the text frame and we have Type selected, this is the time that we will use the shortcut.
However, any other time inside of InDesign if you want to use the Hand Tool, use the spacebar and we will use that. I just wanted to point out the shortcut now because we are a side type and it does differ. However, the Quark Express users will be familiar with this one because it is exactly the same, just the Alt key.
So by holding that key down and now clicking-and-dragging, you can scroll the page around in any direction, not defined by the scrollbars. So I am just going to move this up so we can see the second paragraph, click anywhere inside that second paragraph and come back over to the Style Sheets Palette and simply click on Intro Text to apply that immediately. So beautiful quick formatting using a paragraph style sheet.
Now again I am just going to scroll up so we can see the next one, click in there and apply Intro Text and that has now reformatted everything, there is only three paragraphs in this entire layout.
We are going to scroll back towards the top here to make a small change, the line breaks are automatic here inside of InDesign, but there is one here that I don't particularly like. This is the one here HE on the right-hand side. Because this is the start of what looks like it should be a new sentence, we should really drop that down a line.
What most people will do is they will click inside the word there and then hit Enter or Return to drop that down a physical paragraph. We don't want to do that because in a second we are going to add paragraph spacing just to separate the main three paragraphs in this list.
If we put a real paragraph in there, we will have four and then we will have extra spacing where it's not needed. What we need here is what's called a Soft Return, hold down the Shift key and then hit Return. It will do the same thing and make it drop down its own line, but it still part of the same paragraph. You can double-check that by doing four clicks again at the top there, it selects that paragraph, come down to where it says 1969 and do four clicks there, you will notice that HE and the next line and beyond is all still part of that same paragraph.
So a Soft Return is a very good way to make your own line breaks without physically making them separate paragraphs.
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