So that is enough about navigating your palettes. Let us go to the Window workspace menu. Set everything back to the defaults and start learning how to navigate your documents. So, we are going to start with the Hand Tool. The Hand Tool just allows you to panel on your document and then there is the Zoom Tool and the Zoom Tool allows you to zoom in either by clicking or click and drag around in the area and you can zoom in to 4,000% and zoom out all the way to 5%. To zoom out, you just hold Alt or on the Macintosh, the option key and you will see that the cursor changes from a +sign to –sign inside that magnifying glass. So, that is how you zoom in and out with the zoom tool. Also, in the bottom left corner of the document window, you have a zoom menu pull down wherein you can choose preset options again from 5-4,000% or you can just type in a setting and hit return. Also up in the view menu, there are several commands for zooming in, zooming out, fitting the current page to the window, fitting the current spread to the window or viewing the entire pasteboard.
So, lots of options for zooming in, zooming out and the next thing we should look at is actually navigating your document because right next to the zoom options in the bottom left corner are the page navigation buttons. The first option is jumping all the way to the first page of your spread. The button next to that allows you to jump to the previous and to the right. You can jump to the next page. We also have a jump to the last page of the document. These are especially helpful if you are doing with long document. If it just one or two pages, one or two spreads, it is not a big deal. Another way to navigate between pages is to click on the page number pull down and you can just select which page you would like to navigate to. Again, this is a pretty short document, only two spreads with four pages but if you have a very long document, maybe a magazine or a book layout, this another very handy way to jump between pages. You can also insert your text cursor and just type in a number and then the last option in this might seem kind of an obscure but it is actually a keyboard shortcut that I use very frequently and that is Control-J or on Mac, Command-J and it just jumps you, does the J, so Command-J, Control-J jumps you to the page number field. You can type in a value and just hit Enter or Return to bring up that page.
Now, in navigating a document, it can be very different from navigating the thread of a text story throughout the publication. For example, if I insert my text cursor in this specific story and then go up to the Edit Menu and choose Position Insert Marker, that will insert a position marker at my current text insertion point. And that is helpful because if I maybe scan to a different part of the document and zoom in and read or edit the text and then I want to jump back to that original location, all I have to do is choose Edit Position marker and go to marker and that will jump me back to that positions marker. So, if you have a story that is very long and spread across multiple frames or even multiple pages, navigating the entire document will be really tedious. So using a position marker, you can immediately jump back almost like a web browser bookmark to a previous location. You will notice under the Edit Position Marker menu, you also have the ability to remove a marker which might be helpful but the reality is this, whenever you close an InCopy story, the markers are removed for you. Unfortunately, it is not a permanent marker, so that actually remove automatically. So, that is one of the feature that I used real often but I frequently do is choose replace marker and that will make a new marker. So, if I am working on one place and then you know rebound back there, I will choose the Go To Marker command and then if I need to set a new marker, I would navigate to a new place in the story, choose Edit Position Replace marker and that moves it for me.
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