Another thing to double check as well, is if you go to the pull down menu here at the top of the pages palette, there is a feature towards the bottom called palette options. This just opens up a small dialog box giving us the ability to change how the pages are viewed inside this palette and when we are working on the quick style tool, remember we had two pages, one was a large icon appeared here for page 1, another one below it, which was page 2.
Well, if you have a 20-page document, to have them stock to one above the other, means you can only see a couple at a time, you got to keep scrolling down to find the one that you want. What this allows you to do, is change the icon size to small instead of large so that will make them a little bit easier to see and also turn of to show vertical option. That means, the page is well, actually sits side by side and we could actually view somewhere between about 15 and 20 pages inside this one little area. It is very important when you are trying to save screen space as you work.
Now, we will do the same also with the masters. They are currently set to small but we will turn off the vertical option as well, so the master page is up here, instead of just seeing two, we maybe able to see about six master pages and again, it makes this whole palette here a lot more efficient to working. Now, when we click OK, do remember that we are doing this again with no documents open. This is actually a preference that can be stored on a document by document basis. So it is important that we do this now, so it is always stored as part of our workspace.
Now, if we come down to the palettes here on the right hand side, we do have object styles, paragraph styles, and character styles. To me, they are all style options, it make sense in their own set of palettes. Swatches kind of sticks out on its own here, I do not think that belongs here, I think it belongs in the color section. So what I am going to do is drag this out, so it becomes its own plate and then if we looked down here in the lower right, we have the other color options. If we just expand that by clicking on the stroke, we do have the stroke palette, the general color palette, transparency, and gradient. All natural color options, so what we could do is to drag the word swatches, put it over here inside this cluster as well and then we have all of these inside one area. Now, you see that palettes can also overlap, the styles is slightly overlapping the swatches here, you can change the height of this by clicking on the corner and dragging it like so. So it is here, so that closes out the gaps there between them, this just makes the overall screen space a little bit more accurate. You can also drag the button as well once you have got it to a certain size.
So here is the character styles, paragraph styles, and all object styles in one cluster, the swatches and all the other color options over here, but again, remembering that we are going to save our workspace here, we are going to close this one down by clicking on swatches and we could also close the current styles down by clicking this. So it slides this of to the sides, so they are always be hidden whenever we open the program. Now, we have the layers palette standing out here on its own, this is a good example of what else we can do with these palettes. At the moment all the sliding palettes is they could not be stored over here on the right hand side, we have a lot of screen space available over here on the left hand side, so it makes sense to actually use that.
What I am going to do is just pull the layers palette down here for a second, just drop it over to the side then we are going to the window menu and activate another coupe of palettes that we want to store at the same time as the layers palette as well and those are going to be the links palette, just pull that up there, go back to window again, come down and choose the text right option. So three palettes we may use on a fairly regular basis. We want to put all of these together now, on this left hand side. And the way that we do that is very simply to again, select the name of the palette, do not grab the gray bar on top because this will not work, and make sure you select the name layers drag it over as far as you can on the left until you see it change to a vertical icon. Alright, if you go just slightly to the edge, it will just sit down on the side, but push it all the way to the very left hand side, this is now become a sliding palette. You see this area of the interface is now available for all sliding palettes. So what we could do is take text wrap, drag that into the layers cluster as well, we can take the links palette and do exactly the same, so all these three now occupy the same space. Click on anyone of them to activate it. We can grab the top, slide it up, so it is nicely underneath the tools palette, and if we want to, we could affect the overall size to make it a bit shorter or even fill out that entire space.
We may want to put another palette below this. So let us say, it just take it to about here and we know we have access to all three, one more palette we might need to use on a regular basis is the align one. Now, we have already use the line options by accessing them in the top right of the control palette, but that does not give you access to the distribution options which is very handy as well. We still need the align palette folder. So what we will do, is go up to the window menu, go straight down to the object and layout options and choose align and that will bring up both the align and the path finder palette in this case. Again, what we can do is just take the word align drag it over underneath the layers all the way to the left hand side until it snaps into place below those palettes. By all means, take the path finder drag that in as well, so we now have align and path finder together, both accessible from that one section. If you want too again, you can click on the other palette and just resize them accordingly, just so we have the maximum amount of working room and then when you are done, just collapse them off to the left hand side. What we have done here basically now is defined an overall workspace that we can access at anytime. The pages palette is available, but the page icon will show a lot smaller. We have our color and style palettes available, all on the right. We have the layers available on the left, and one of the main reasons we have put that down there is because it was up here in the pages palette, we always have to switch between pages and layers and back and forth again as we work. In this case we can have them both visible on screen at the same time, so it is again very much more efficient.
So with that close down, all we need to do now is save this as a workspace that we can call up at anytime. So come back up to the window menu, go down and choose workspace and simply save workspace. Now, what we are going to do is give this one a numerical name as well. We are going to see why in just a second. I will just going to name this one and then call it main. So there is our main standard workspace. Now, the reason why we have a workspace, is we go ahead and click OK is that it says if someone else comes on to your machine and works on it for a few hours, moves around the palettes and gets the set up they want to do it, then obviously your palettes are going to be shifted around and not be set as they were when you left the machine. If you go outside the window menu now and go down to the workspace option and choose default that is going to reset everything back to what it was a second ago. We can see the layers and pages are up here, nothing down on the left hand side. If you go back up to window workspace again, and choose one main, that will now set everything to how it was when we specified it.
Now this should suggest to you hopefully that we can save as many workspaces as we want to. So let us say, again with regards to color, we have down here all of the color palettes and then if we wanted to access all of these at one time we could not do so because that all stored in the cluster that requires us to
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