As efficient as those were, and as handy as those were, there’s actually one more step towards super efficiency that I can take, and I’m going to show you that. I’ll go back over to the folder. Actually to put my toys away, I’m going to go back into PowerPoint and close the presentation. I’ll go back over to Excel, close my spreadsheet, and yes, I’ll save my changes. I’ll go to Word, close my Word document and there’s one more Word document that I want to close, so I close that. And then I’ll return to the folder. In the folder, I have a series of files and these are files that I know Acrobat can convert because I’ve just converted them using the PDF Maker Technology. Watch this.
I can actually right click on one of them and choose Convert to Adobe PDF right from within the operating system. Now again, as with the PDF maker functionality that I just showed you, this is Windows only technology. The hooks for the Macintosh just apparently weren’t there so the Acrobat engineering team couldn’t add them. But if you are on Windows, you can go ahead and select “Covert to Adobe PDF”. What will happen is Acrobat will ask you where you save the file. In this case, I’m going to put it in the Project Files folder. I’ll throw it in the Lesson Four folder and select Save. All of the stuff that is required to convert that file into a PDF file will happen behind the scenes and it will use all of the conversion settings that I left in PowerPoint the last time I configured it.
So my PDF file is good to go. It’s been setup the way that I like it. And then I can use it as a presentation or to share with others or whatever I need it for. That’s a very quick way to produce a PDF file from one of the Office applications or there are a number of other applications that I can do that with. For example, I can convert TIF files directly. I can convert JPEG files directly.
Basically, on the Windows platform, right click on any file and Acrobat will tell you if you can convert it because it will show you Convert to Adobe PDF in the contextual menu. Now that’s only the third method of producing a PDF file. We actually have four more to go.
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