Microsoft Word - Changing Paragraph Formatting Video

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How to use Microsoft Word - Changing Paragraph Formatting - part 8 of 8

Dan: One of the things that make a document attractive is how the text is arranged on the page. This document will look a lot better if we add spacing between the paragraphs. We select the paragraphs we want to space then we right click on the selection. From the shortcut menu, we choose paragraph. This dialogue box gives us lots of control over paragraph formatting including alignment, indentation, and spacing. We can even set the spacing of the lines in the paragraph. We want to add spacing after each paragraph, so we click on that increase arrow twice to set 12.0 spacing. This is the same as one line of 12.0 texts. The preview window shows how it will look. When we click on okay, the formatting is applied. Now, let’s change the alignment of our texts. There are four kinds of alignment to choose from. Left alignment text is evenly aligned along the left margin. Centered text is centered between the margins. Right alignment text is even along the right margin and full justified text is even along both margins. Right now our entire document is left align. We want to center just the heading so we select it. Then we click on the center button, and the heading is centered between the margins. Now, we want to offset this list and make it more eye-catching. We’ll use bullets. We select the items we want bulleted. We’ll use the bullet’s button on the toolbar. Notice that there’s also a numbering button to add automatic paragraph numbering. We click on the bullet’s button, and the bullet is inserted in front of each line, and each line is indented. Now, we want to indent an entire paragraph. Earlier, you learn how to use the tab key to move tabs to the next tab stop. We move to the end of the document and then to the beginning of the paragraph. If we want t indent just the first line of a paragraph, we use the tab key. We want to indent this whole paragraphs so we backspace out the tab. Now, we’ll use the indent feature. Since we’re formatting just one paragraph, we don’t have to select it first. We just right click in it and from the shortcut menu, we select paragraph. In the indentation section, we set the left indent to half an inch. We’ll indent the right side too, so we sent that the same way. When we click on okay, the paragraph is indented on both sides. Now to make it look even better, we’ll put a border around it. The border button is currently set to apply an outside border but we have a lot of border choice. We do want the outside border, so we just click on the button. Now, we’ll move to the top. The formatting we’ve added has certainly improved the look of this document. Sometimes after we’ve added formatting, we want to see exactly what formatting is applied. Finding that out is easy with the help feature. We click on the help menu and then what’s this, the pointer displays with a question mark. When we click in some text, a box displays the paragraph formatting and the font formatting. We could find out about other formatting now or we could click on buttons or menus to get information about them. But we’ll just turn off the “what’s this feature.” We open the menu and click it again. Now to finish our formatting, we want to format this line the same as the first line. We could go through all the formatting steps again but there’s an easier way using the format painter. We just click in the text to this format we want to use and we click on the format painter button. The pointer displays with the paint brush then we just select the text we want to format. It’s that easy. The new formatting replaces the old formatting including spacing, so we add a blank line. In less than hour, we’ve seen how quickly and easily you can create, edit and format documents with Microsoft Word 97. And there are many more features that you can explore as you enjoy learning and using Microsoft Word, the same way I enjoy learning about the interesting ways, Terry’s mind work. So what now? Terry: Well, you know that drip and faucet you asked me to fix. Dan: Oh, you’ve been thinking about that faucet. Terry: Yeah, but I’ve also been thinking about how you want to me water the plants all the time. Dan: Oh, this should be good. Terry: Well, I figure that if it drips about once every second and there are 60 seconds in a minute, now that’s 3600 seconds in an hour. Now 3600 drips must be about a gallon of water or maybe more.

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Dan: One of the things that make a document attractive is how the text is arranged on the page. This document will look a lot better if we add spacing between the paragraphs. We select the paragraphs we want to space then we right click on the selection. From the shortcut menu, we choose paragraph. This dialogue box gives us lots of control over paragraph formatting including alignment, indentation, and spacing. We can even set the spacing of the lines in the paragraph. We want to add spacing after each paragraph, so we click on that increase arrow twice to set 12.0 spacing. This is the same as one line of 12.0 texts. The preview window shows how it will look. When we click on okay, the formatting is applied.

Now, let’s change the alignment of our texts. There are four kinds of alignment to choose from. Left alignment text is evenly aligned along the left margin. Centered text is centered between the margins. Right alignment text is even along the right margin and full justified text is even along both margins. Right now our entire document is left align. We want to center just the heading so we select it. Then we click on the center button, and the heading is centered between the margins.

Now, we want to offset this list and make it more eye-catching. We’ll use bullets. We select the items we want bulleted. We’ll use the bullet’s button on the toolbar. Notice that there’s also a numbering button to add automatic paragraph numbering. We click on the bullet’s button, and the bullet is inserted in front of each line, and each line is indented. Now, we want to indent an entire paragraph. Earlier, you learn how to use the tab key to move tabs to the next tab stop. We move to the end of the document and then to the beginning of the paragraph.

If we want t indent just the first line of a paragraph, we use the tab key. We want to indent this whole paragraphs so we backspace out the tab. Now, we’ll use the indent feature. Since we’re formatting just one paragraph, we don’t have to select it first. We just right click in it and from the shortcut menu, we select paragraph. In the indentation section, we set the left indent to half an inch. We’ll indent the right side too, so we sent that the same way. When we click on okay, the paragraph is indented on both sides. Now to make it look even better, we’ll put a border around it. The border button is currently set to apply an outside border but we have a lot of border choice. We do want the outside border, so we just click on the button. Now, we’ll move to the top.

The formatting we’ve added has certainly improved the look of this document. Sometimes after we’ve added formatting, we want to see exactly what formatting is applied. Finding that out is easy with the help feature. We click on the help menu and then what’s this, the pointer displays with a question mark. When we click in some text, a box displays the paragraph formatting and the font formatting. We could find out about other formatting now or we could click on buttons or menus to get information about them. But we’ll just turn off the “what’s this feature.”

We open the menu and click it again. Now to finish our formatting, we want to format this line the same as the first line. We could go through all the formatting steps again but there’s an easier way using the format painter. We just click in the text to this format we want to use and we click on the format painter button. The pointer displays with the paint brush then we just select the text we want to format. It’s that easy. The new formatting replaces the old formatting including spacing, so we add a blank line. In less than hour, we’ve seen how quickly and easily you can create, edit and format documents with Microsoft Word 97. And there are many more features that you can explore as you enjoy learning and using Microsoft Word, the same way I enjoy learning about the interesting ways, Terry’s mind work. So what now?

Terry: Well, you know that drip and faucet you asked me to fix.

Dan: Oh, you’ve been thinking about that faucet.

Terry: Yeah, but I’ve also been thinking about how you want to me water the plants all the time.

Dan: Oh, this should be good.

Terry: Well, I figure that if it drips about once every second and there are 60 seconds in a minute, now that’s 3600 seconds in an hour. Now 3600 drips must be about a gallon of water or maybe more.

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