I will talk to you today about a very powerful feature in VRS called Automatic Color Detection. It really allows you to utilize the powerful color scanning capabilities of your scanner as well as get the right document content for the documents you scan.
So for today, I am going to pretend that I am an insurance agent. I am a small agent. I have a home office but I process claims and I have customers. And right now, I have an important car accident claim that I need to process. By processing it, I am going to scan it here and then I am going to transmit it over the internet to our corporate headquarters. Some of these documents are really important that I capture in color. For example, this document has photographs of the damage to the property. It is extremely important in a claim form. I need to make sure that these photographs are clearly legible to everybody at my corporate office. I need this in color.
I think I need this in color too because it is a check. The signature is in color on the back and everybody needs to know that our insured party got paid. I don’t think that I need this in color. This has no color content on it. It is simply printed on color paper. If I wish to go ahead and scan this in color, I would be increasing my overall document size by 20% to 30% with some unnecessary data so I am going to make sure that I just transmit this as a black and white image. This one, pretty obvious, it is a black and white piece of paper. I just want a black and white image.
So, I how should I do that? I could separate my document. Scan some in color, scan some in black and white and try to put it back together as one big document or I could use VRS automatic color detection. It is really simple. You set your scanner to color mode. That allows VRS as a system to analyze the documents and pages for content and then return on either color or black and white where it makes the most sense.
I am going to launch VRS from the system tray icon here. My scanner is already set to color so I would go to the color tab. I am going to make sure that automatic color detection is enabled. Because there are photographs, I am going to go ahead and enable small color detection. It is important that those small pictures are returned as color. And then I am going to go ahead and suppress the background color. These are settings I only need to make once. As an insurance agent, I do this all the time. I am going to make this setting once, save them. VRS is always going to remember what to do. So, I am going to say OK and scan. Perfect. Exactly what I wanted to happen happened. I got the documents I need in color especially these photographs and then there is no way for anybody to even care that this other document used to be printed on orange paper.
Again, overall, I am transmitting one document with multiple pages. Some are colored, some are black and white to my corporate headquarters and I reduce the file size and therefore the transmission timed by 20% to 30%. That is what automatic color detection does.
If you want to learn more, please contact us and we will tell you more about VRS.
Transcription by:
Scribe4you Transcription Services