What is Expired Email in Outlook and How to Use It Video

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What is Expired Email in Outlook and How to Use It

Tip Provided by Andrea Kalli virtual Trainer and Assistant, LLC www.virtualassist.net New Outlook 2007 video course available on our E-Learning Center “Outlook 2007 Essesntials” over 8 hours of narrated video tutorials, $24.95 www.virtualassist.net/elearning 866-854-9550 Be sure to check our new Outlook 2007 video course called Outlook 2007 Essentials over eight hours of narrated video tutorials for only $24.95. Come see us at www.virtualassist.net/elearning Today’s tips we are going to talk about the expiration feature in Outlook. And it is been available for as many versions as I can remember. But this particular demo is in Outlook 2007 so if you do not have Outlook 2007 that is okay it is still an available feature for the earlier versions. And what is an expired email, what is all that mean? Let us take a look at a scenario. I am a person who sending out an email to one or more people and I am offering a coupon or I am offering a special deal going on or something that has a time limit to it. I am going to utilize the expiration date feature in an email and set up an expiration date attached to that specific outgoing email. Now, I am not on exchange server and they are not in my organization and that is okay because its feature still works. And as a recipient you can see here I have got an example of as a recipient what an expired email will look like. It comes into my inbox as a recipient and it does not have this line drawn through it until it is expired so this person who sending you an email and you know does not open house coming up this Friday afternoon and they want me to come by and join in a fun festivities. And we put an expiration date on the email. Now, when I got the email there was no expiration date and notice right here it says and again I am the recipient here. This message expired on Tuesday July 22, 2008 at 3:50 PM. It was something that came to me that when I first got it, it was not expired but then the expiration time came and I notice that it did not draw the line through it until I went out of my inbox and came back into my inbox so it rather refresh the inbox for me. And then, all of the sudden I notice that this email is still there. Visually it is still there as a recipient, it has not been deleted and it is not – the content is still there for me to look at I can still reply to it but visually I can see a few things, there is a line drawn through the message right here. There is a banner on here that tells me that the expiration or the message has expired on such a date and time. And if I let my mails go to a different email I can see that it is actually turned gray versus the typical black that the rest of my emails are. As a recipient of an email that is expired, I can see others something different about this email. Again, it does not delete the email, it does not make it to where the body of the email is empty, it just a visual indicator that the email had expired. That is really cool. Now, as a person who wants to send an email like this, this is how you do it. It is really very easy. And again I am in Outlook 2007 it is in the same area in the other versions of Outlook. It is actually on the options area of an email. I am going to click on the new button, let us say new. And I am going to send this out. Go ahead and use that right here and then I will go and be a little more detailed about what I was offering but to set the expiration date I am going to go into the options group, okay. On the message tab here on the message tab and in earlier versions or Outlook it is going to be under, I think it is maybe view options or edit options its in that menu area. You are looking for the options area. Under options I am going to see this little extra area that it give that allows me to show more message options. I am going to click on that right there. And this is what I am used to seeing in an earlier version so that should be very familiar. I am going to click on the “expires after” and then, let us just go ahead and keep the default or change it to whatever. I want it to expire 5

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Tip Provided by Andrea Kalli virtual Trainer and Assistant, LLC

www.virtualassist.net

New Outlook 2007 video course available on our E-Learning Center

“Outlook 2007 Essesntials”

over 8 hours of narrated video tutorials, $24.95

www.virtualassist.net/elearning 866-854-9550

Be sure to check our new Outlook 2007 video course called Outlook 2007 Essentials over eight hours of narrated video tutorials for only $24.95. Come see us at www.virtualassist.net/elearning

Today’s tips we are going to talk about the expiration feature in Outlook. And it is been available for as many versions as I can remember. But this particular demo is in Outlook 2007 so if you do not have Outlook 2007 that is okay it is still an available feature for the earlier versions. And what is an expired email, what is all that mean?

Let us take a look at a scenario. I am a person who sending out an email to one or more people and I am offering a coupon or I am offering a special deal going on or something that has a time limit to it. I am going to utilize the expiration date feature in an email and set up an expiration date attached to that specific outgoing email.

Now, I am not on exchange server and they are not in my organization and that is okay because its feature still works. And as a recipient you can see here I have got an example of as a recipient what an expired email will look like. It comes into my inbox as a recipient and it does not have this line drawn through it until it is expired so this person who sending you an email and you know does not open house coming up this Friday afternoon and they want me to come by and join in a fun festivities. And we put an expiration date on the email.

Now, when I got the email there was no expiration date and notice right here it says and again I am the recipient here. This message expired on Tuesday July 22, 2008 at 3:50 PM. It was something that came to me that when I first got it, it was not expired but then the expiration time came and I notice that it did not draw the line through it until I went out of my inbox and came back into my inbox so it rather refresh the inbox for me. And then, all of the sudden I notice that this email is still there. Visually it is still there as a recipient, it has not been deleted and it is not – the content is still there for me to look at I can still reply to it but visually I can see a few things, there is a line drawn through the message right here.

There is a banner on here that tells me that the expiration or the message has expired on such a date and time. And if I let my mails go to a different email I can see that it is actually turned gray versus the typical black that the rest of my emails are. As a recipient of an email that is expired, I can see others something different about this email. Again, it does not delete the email, it does not make it to where the body of the email is empty, it just a visual indicator that the email had expired. That is really cool.

Now, as a person who wants to send an email like this, this is how you do it. It is really very easy. And again I am in Outlook 2007 it is in the same area in the other versions of Outlook. It is actually on the options area of an email. I am going to click on the new button, let us say new. And I am going to send this out.

Go ahead and use that right here and then I will go and be a little more detailed about what I was offering but to set the expiration date I am going to go into the options group, okay. On the message tab here on the message tab and in earlier versions or Outlook it is going to be under, I think it is maybe view options or edit options its in that menu area. You are looking for the options area. Under options I am going to see this little extra area that it give that allows me to show more message options. I am going to click on that right there. And this is what I am used to seeing in an earlier version so that should be very familiar.

I am going to click on the “expires after” and then, let us just go ahead and keep the default or change it to whatever. I want it to expire 5

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